Final Project Source Documentation – Sayles-Hill

Citation: “The Many Lives of Sayles-Hill.” Carleton College Voice, 12 June 2024, www.carleton.edu/voice/stories/the-many-lives-of-sayles-hill/. 

Format: This is a digital long-form article that features a mix of modern text, digital layout elements, and embedded historical photos that are JPEGs. It is already in the format we want but we will have to make sure the JPEGs are compressed and easily accessible. We either have to manually scrape the images from the site or get the high resolution photos from Carleton which we should be able to do.

Rights: Carleton College has ownership to the article text and images. Because this is for a Carleton class we should be able to use all of the information on the site.

Privacy/Ethics: Students from 1910 through 1990 are depicted, with information about the building being depicted from 1910 through 2024. The only Ethical consideration I can think of right now is when we move these photos to our site we have to make sure to site where we got them and ensure the captions remain the same.

Citation: Carleton College Archives, Gould Library, Carleton College, “Collection 68332.” Digital record on Carleton College Archives database. Available at:https://archive.carleton.edu/Detail/collections/68332

Format

• Current format: Online archival description page, not directly accessible without captcha challenge. The archive entry likely includes textual metadata describing a collection or a sub-series.
• Required format for research: Depending on what you need (text, images, documents), you will likely need to retrieve digital files or request physical scans. Metadata alone does not provide the content itself.
• How to get it: Bypass the captcha as a human and navigate to the item record. If digital media are linked, use that to download the files. If not, contact the Archives requesting a digital scan or visit in person. Use Carleton’s OSCAR database and, if necessary, request staff assistance to locate items within the collection.

Rights

• The Carleton College Archives generally own or steward material given to the College, with ownership retained by the College or donors.
• Copyright: Donors usually grant the College non-exclusive usage rights; copyright usually stays with the original creator unless explicitly transferred.
• Allowed use: You may typically cite, analyze, and reference materials for non-commercial research, education, or scholarship. For publication or redistribution of digitized media, permissions may be required.
• How do I know: Carleton’s Archives use an Instrument of Gift form to formalize rights; the archives’ general information identifies usage and access policies. 

Privacy and Ethics

• Who is depicted: Archival collections often include materials about students, faculty, administrators, organizations, and events. These may include names, personal correspondence, images, and other potentially sensitive data.
• Sensitive info removal: If materials include private data (student records, personal letters), you may need to redact personally identifying details if you plan to publish or publicly share them.
• Ethical considerations: Many archival materials reflect historical social attitudes that may be biased or offensive; descriptive metadata may itself contain outdated or insensitive language. Carleton encourages contextualizing such materials sensitively and may provide warnings or allow users to flag problematic descriptions.

Citation: Carleton College Archives, Gould Library, Carleton College, “Collection 70058.” Digital record on Carleton College Archives database. Available at:https://archive.carleton.edu/Detail/collections/70058

Format

• Current format: Online archival metadata record visible through the Carleton archives web portal. Given the similarity of URLs, this is likely also a metadata entry for a specific archival collection or sub-series.
• Format needs: You may need to convert descriptive metadata into a usable research source by obtaining the actual digital documents (PDFs, images, text transcripts).
• Action required: Confirm access via captcha, locate associated digital items or request scans for the items you need. If digital items are not available online, coordinate with the archives staff.

Rights

• As with Source 2, Carleton College Archives retains stewardship. Material may be under donor restrictions or subject to copyright held by creators or their estates.
• Usage for scholarship and education is common, but for publication, you may need to verify copyright and seek permission.
• Carleton’s archival policies clarify that donors may impose access restrictions, and the archives manage rights and reproduction.

Privacy and Ethics

• This collection might include photographs, textual records, organizational papers, event documents, etc., involving identifiable individuals (students, faculty). You should treat personal names and contact details with respect for privacy, especially if these represent living individuals.
• Consider redaction or anonymization if publishing personally sensitive or identifying details.
• Be mindful of the context in which materials were created; historical biases, exclusionary language, or dated depictions may require clear context when used in modern scholarship.

Citation: Carleton College Sayles- Hill Campus Center, University Icons, 12 October 2017. 

https://fineartamerica.com/featured/carleton-college-sayles-hill-campus-center-university-icons.html

Format – This source is an HTML page that displays an image of Sayles-Hill Campus Center, which also offers a higher resolution option of each specific quadrant of the image. For an academic project, this source will need to be accessible as the image itself(JPEG). To get it to a JPEG, we will need an image converter so it can be accessed as an image.

Rights – The source is owned by University Icons, and we do not have automatic rights to reuse the image. To attain rights, we would need to purchase the image and the specific features from University Icons which could present serious challenges. 

Privacy – There is no one depicted in the image, so we don’t need to worry about individual privacy. There is no sensitive personal data, however it is important to find out if the use of the photograph respects the privacy of the institution.